At The Coffee House, our success is built on the foundation of our people. As we expand from 34 stores to 86 by 2028, we are committed to creating an exceptional workplace that fosters growth and excellence. We are currently seeking a dedicated HR Admin to support our People Team and help maintain our vibrant culture.

As an HR Admin, you will play a vital role in ensuring the smooth operation of HR functions. This part-time position involves a variety of administrative tasks that support both recruitment and employee management, contributing to a positive employee experience.

Responsibilities:

- Post, refresh, and manage job adverts to attract top talent.

- Prepare conditional job offers and welcome emails for new hires.

- Manage the onboarding process using ADP, including documentation, contracts, welcome information, and first-day emails.

- Maintain accurate employee records, including right to work documentation, signed contracts, and emergency contact information.

- Send rejection emails to candidates who are not selected for positions.

- Process contract changes, including letters, updates in ADP, full-time equivalents, holiday accruals, reporting lines, and other necessary documentation.

- Handle maternity notifications and MAT forms in accordance with company policy.

- Conduct regular driver checks, including license and TACHO updates every six months.

- Manage offboarding procedures, including letters, ADP updates, welcome information, and other necessary documentation.

- Assist with pre-payroll batches, including tracking birthdays, tips, uniform charges, and closing sickness records.

- Create and manage welcome books for new hires.

- Handle all uniform requests for new and existing stores.

- Provide weekly updates for the Neal Street team.

- Process system reset requests for ADP, when I work, and other systems as needed.

- Manage the online talent pool to ensure a diverse and qualified candidate pipeline.

- Oversee the management of the careers email to respond to inquiries promptly.

- Handle incoming calls related to HR matters.

- Prepare monthly and weekly HR reports as needed.

- Conduct regular audits of HR and administrative processes to ensure compliance and efficiency.

- Assist the People Team with front-end recruitment tasks such as CV screening and first-stage phone interviews when needed.

Experience 

- Previous experience in HR administration or a related field is preferred.

- Strong organisational skills and attention to detail.

- Excellent communication skills, both written and verbal.

- Proficiency in HR software and Microsoft Office Suite.

- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.

This is an exciting opportunity to be part of a growing team that values its people at The Coffee House. If you're passionate about HR and want to contribute to a nurturing workplace culture, we encourage you to apply!